3 Example Emails to Get Paid Right Away

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The payment acceleration challenge
Even with clear payment terms, many clients default to their standard payment cycles unless given a compelling reason to pay sooner.

The way you communicate when sending invoices can dramatically impact how quickly you get paid, without damaging your client relationships. The right message feels helpful and motivating, not pushy or demanding.

Here are three email templates you can adapt when sending invoices that encourage prompt payment without coming across as desperate or aggressive.
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Template 1: The friendly reminder with benefits

‍Subject: Your invoice is ready (with an early payment option)


Hi [Client Name],

I've attached invoice #12345 for [brief description of work] completed on [date]. The invoice is due on [due date], but I wanted to let you know we're offering a 2% discount if you're able to process payment within the next 7 days.

This is entirely optional. If the standard payment timeline works better for you, no problem at all! I just wanted to make sure you had the option.

Is there anything else you need from me to help process this smoothly?Thanks for the great partnership, [Your Name]

‍Why it works: This approach feels like you're doing the client a favor rather than asking for one. The discount creates a clear incentive while the "entirely optional" language removes any pressure.It sounds straightforward, but there are important details to consider.
 
 
Template 2: The project closure with next steps
Subject: Project wrap-up and final invoice

‍Hi [Client Name],

It's been fantastic working with you on [project name]. As we wrap up this phase, I've attached the final invoice (#12345) for your records.

To make things as smooth as possible:
 
  • The invoice includes all deliverables as outlined in our agreement
  • Payment is due by [date] via [payment methods]
  • All project files and documentation are available in the shared folder
 
Processing this invoice promptly helps us maintain our project completion records and frees up our team to support you with any follow-up needs that might arise.

If you have any questions about the invoice or deliverables, I'm happy to jump on a quick call.

Looking forward to our next collaboration! 

[Your Name]

‍Why it works: This email creates a natural connection between prompt payment and ongoing support, without explicitly stating it as a condition. It also provides all the information needed to process payment without any back-and-forth.

Template 3: The upfront cash flow transparency
   
 
Subject: Invoice #12345 with early payment option

‍Hi [Client Name],

I've just sent invoice #12345 for [brief description of work]. While the standard terms are Net 30 (due by [date]), I wanted to offer you a 3% discount if you're able to pay within the next 5 business days.

We're offering this incentive as we're preparing for [upcoming investment, team expansion, new project launch] and managing cash flow carefully during this growth period.

Of course, the standard payment timeline is perfectly fine if that works better for your processes! Just wanted to give you the option since we value our partnership.

Let me know if I can provide any additional information to help with processing.

Best regards,
[Your Name]

‍Why it works: This email creates understanding through transparency. By briefly explaining why early payment matters to your business right now, you build empathy without sounding desperate. Most clients appreciate knowing their early payment would make a meaningful difference.

 
Keys to effective payment acceleration emails

When crafting your own payment acceleration emails, keep these principles in mind:

‍Personalization

  • Address the specific client and project
  • Reference your ongoing relationship
  • Match your normal communication style with this client
 
Clarity
   
  • State the invoice number and amount clearly
  • Provide a specific due date, not just "Net 30"
  • Outline exactly what steps the client needs to take
 
Psychology
   
  • Focus on benefits to the client
  • Maintain a collaborative rather than adversarial tone
  • Express appreciation for the client's business
 
Timing
   
  • Send the email when the invoice is fresh
  • Follow up strategically before the due date
  • Consider sending Tuesday-Thursday mornings when payment processing is most active
 
Adapting these templates to your business

The most effective payment acceleration emails reflect your authentic voice and specific client relationships. As you adapt these templates:

  • Use language that matches your normal communication style
  • Reference specific projects or deliverables for context
  • Adjust discount percentages based on your margins and needs
  • Consider your client's payment processes and pain points
 
Testing different approaches with different clients can help you find what works best for your particular business and client base.

Read more - “How to Offer Early Payment Discounts” →

Read more - “How To Decide the Percentage for Early Payment Discounts” →

 
Beyond email: A systematic approach
While these emails can help with individual invoices, the most sustainable approach to getting paid faster is building early payment options directly into your invoicing system.

With Cheque, you can automatically offer early payment incentives on every invoice without awkward emails or manual tracking. Clients can choose what works for them, and you get visibility into when payments are likely to arrive.

Curious how it might work for your business?

Schedule your demo today →